Tallinn University of Technology Library Rules
September 12 2016
1.1. The Tallinn University of Technology Library (hereinafter: Library) is the University’s library, a research library and the public central technical library of Estonia. This rules ensure the implementation of these three main directions, within the scope prescribed by the statutes of the Library.
1.2. The Library serves all individuals, companies, institutions and organisations.
1.3. In order to secure the Library’s assets, a video surveillance system and an electronic protection system for Library Materials have been implemented.
2. USER REGISTRATION
2.1. In order to register as a user, a valid personal identification document with a photograph is required. The user completes a registration card, which he or she signs, which requires that the Library’s rules of procedure be followed.
2.1.1. In the case of children under 16 years of age, a written consent of a parent or guardian is required.
2.2. When registering as a user, the user submits the following data: given name and surname, personal identification code (upon absence of personal identity code, the date of birth), telephone, e-mail address, occupation (only TTÜ employees), education, position, student identification code (only TTÜ students), educational institution (students from other universities). On the basis of the submitted data, an Estonian ID card, a residence card, digital identification document (digi-ID) or a fee based user card is established as the Library Card.
2.3. The Library Card is issued for the exclusive use of the holder and passing it on to another person is prohibited.
2.4. There is a one-time fee based Visitor Card available for visiting the Library. The Visitor Card grants the right to use Library services, except for borrowing.
2.5. Renewal of the Library Card takes place once a year, at the beginning of each academic year. Upon re-registering, the user’s data is verified.
2.6. As of 1 October, a user with an expired Library Card will not be served. The period of validity shall be extended only if the user has no fines or overdue items.
2.7. The user is obligated to notify the Library of any changes in their personal data, or to update their personal data via the e-catalogue (My ESTER).
2.8. Use of users’ personal data.
2.8.1. A database of registered users is maintained in the Library. The user database is for internal Library use, access to it is restricted to the Library employees providing services, who are obligated to preserve the confidentiality of the user’s personal data. Access to personal data shall be granted to other people only in cases provided by legislation.
2.8.2. The handling of users’ personal data is regulated by TTÜ Library Guidelines for the Protection of Handling of Users’ Personal Data.
2.8.3 Personal data in the user database shall be used to identify users and provide Library services, including sending reminders and other notices, and conducting statistical analyses where the data is not related to the person.
2.8.4. The users’ data is protected in the electronic library system with a personal password.
2.8.5. The data is preserved in the user database and in the Registration Card Index during the period of validity of the Library Card and for a period of 5 years following the expiry of the card. After the aforementioned period user data will be deleted from the database and the registration card will be removed from the Registration Card Index. The data of the user with fines or overdue items will not be deleted.
3.1. Library services include:
3.1.1. the lending of Library materials for use at home and in the library;
3.1.2. reference and information service;
3.1.3. user training, counseling and consultations;
3.1.4. lending Library materials via ILL (Interlibrary Loans) to Estonian and foreign libraries; lending Library materials and ordering copies for users from Estonian and foreign libraries;
3.1.5. granting access to electronic resources in accordance with agreements and licence agreements;
3.1.6. making photocopies: self-service and librarian-assisted;
3.1.7. printouts: self-service;
3.1.8. scanning: self-service and librarian-assisted;
3.1.9. binding service.
3.1.10. other services pursuant to the Library’s objectives.
3.2. In the Library it is possible to use computer workstations in order to conduct an information search, access electronic sources of information, and to process documents. It is possible to use the WiFi data communication network, individual study rooms and group study rooms.
3.3. Library materials can be borrowed free of charge; other services may be fee based. Prices for fee based services are established by a directive of the rector of TTÜ.
3.4. Users with fines or overdue items will not be served.
4.1. Library materials are borrowed only on the basis of a valid Library Card.
4.2. At a time the user may have:
4.2.1. TTÜ students – up to 25 items of Library materials.
4.2.2. TTÜ teaching staff and TTÜ employees – up to 30 items of Library materials
4.2.3. users from outside of TTÜ – up to 10 items of Library materials
4.3. Library materials located on open shelves may be used in the reading rooms without the assistance of a librarian.
4.4. In order to borrow Library materials from the stacks and service desks the user must submit a precisely and legibly completed call slip.
4.5. Borrowed Library materials may not be damaged. When borrowing, it is recommended that the condition of the Library materials be examined and a librarian notified of any missing pages, additions or other defects. If any defects are discovered upon return, responsibility shall be borne by the user.
4.6. The user undertakes to return borrowed Library materials by the due date or to apply for a renewal. Upon graduation from TTÜ or leaving employment at TTÜ all loaned Library materials are to be returned to the Library.
4.7. Overdue Library materials will be subject to a fine based on the established procedure.
4.7.1. Library materials will not be renewed and additional materials will not be loaned if the amount of fines exceeds 3,00 euros.
4.7.2. If the amount of fines exceeds 10,00 euros, it must be paid prior to entering the Library.
4.8. The Library must be compensated for lost or damaged Library materials in accordance with the established procedure.
4.9. Library materials that have not been checked out may not be taken out of the Library. A user who violates this rule will lose the right to use the Library for up to one year.
4.10. Library materials may be borrowed for 30 days (un-marked); 14 days (yellow marking); 7 days (blue marking).
4.11. Reference works and Library materials intended for in-library use (red marking) may only be used within the Library.
4.12. Periodicals may only be used within the Library.
4.13. Text books from the course book collection will only be loaned to TTÜ members (if not agreed otherwise).
4.14. Course books may be borrowed for 90 days; course books in high demand and course books from the archive collection may be borrowed for a period of 30 days.
4.15. As a special exception, only teaching staff may borrow books required for teaching for the entire semester.
5.1. Upon entry into the Library, the Library Card is scanned in the reader or a Visitor Card is presented. Service is provided in the Library on the basis of a valid Library Card.
5.2. A user is prohibited from violating the public order in any way, including misconduct against generally recognised standards and good morals, and from insulting human dignity with their behaviour.
5.3. Library users are forbidden to rearrange and unplug the library computer systems.
5.4. Order and silence shall be preserved in the rooms of the Library; you may not disturb other users with your behaviour.
5.5. Smoking (including e-cigarettes) is only permitted in the special smoking area.
5.6. Eating and the use of cups, mugs and thermoses are prohibited in the Library. Loud talking on mobile telephones is also prohibited.
5.7. Users who are intoxicated or under the influence of narcotics or wearing visibly dirty clothing will not be allowed in the Library.
5.8. In case a security gate alarm sounds, the user must submit to the orders of Library personnel. An employee has the right to inspect a user’s belongings.
5.9. The Library shall not be liable for objects left unattended in the Library’s rooms.
6.1. In the case of violation of the rules of procedure of the Library, the user shall lose the right to use the Library, either temporarily or permanently. The term shall be designated by the Library director, taking into consideration the degree of the breach of order and other related circumstances.
6.2. The user bears material liability for Library materials, devices or other assets in his or her use. The Library shall be compensated for any damage caused. Damage caused by an individual under the age of 16 shall be compensated by their parent.